General Summary
The Bookkeeper reports to the Executive Administrative Assistant. The Bookkeeper maintains all necessary records, files, and processes to ensure the smooth and compliant financial operation of the organization, focusing on accuracy and transparency. The Bookkeeper will also receive directions as necessary from the Executive Director and Director of Operations.
Responsibilities
Purchase supplies and equipment as authorized by management
Pay supplier invoices in a timely manner
Tag and monitor fixed assets
Ensure timely and accurate payments of all debts/bills
Issue invoices and payments for tenants in a timely manner
Enter grant reimbursements upon receipt
Record receivables and collections promptly and accurately
Conduct a monthly reconciliation of all bank and credit card accounts
Issue monthly financial statements to Supervisor, Executive Director, Programs Leads
Issue other financial statements as requested
Conduct monthly reconciliations of all accounts to ensure their accuracy
When appropriate, provide information to the external accountant who creates the organization’s financial statements
Gather and maintain documents and information for external auditors in preparation for the annual audit
In coordination with the external accountant(s), calculate and issue analysis of the financial statements to the
Executive Director as requested
Maintain an orderly accounting filing system and process
Maintain an organized and clean workspace and environment
Maintain the chart of accounts & class list for each department (funding source)
Comply with private, local, state, and federal government reporting requirements
Process payroll in a timely manner
Payroll and Benefits allocated in a timely manner
Provide clerical and administrative support to management as requested
Follow the Employee Handbook, Financial Management, and Accounting Policies and Procedures
Monitor debt levels and compliance with debt covenants
Calculate variances from the budget and report significant issues to management
Qualifications
Associate's degree in accounting, Business Administration, or related field, or equivalent experience
Knowledge of bookkeeping and GAAP
Experience with QuickBooks Online preferred
Notary Public license preferred
Skills & Competencies
Strong attention to detail and organizational skills
Proficient in Microsoft Office 365 and comfortable with technology
Excellent verbal and written communication skills
Demonstrated respect for and understanding of the Apsáalooke Nation and rural, persistent poverty communities
High level of integrity and commitment to the mission of Plenty Doors CDC
Compensation depends on experience
Please contact: Joen@plentydoorscdc.org for an application. A complete application, resume, and three reference letters must be submitted for consideration